Payroll, Benefits & HRIS Administrator

Location: Oakland, CA
Date Posted: 06-27-2018
Seeking a detail-oriented Payroll, Benefits & HRIS Administrator to join our Human Resources team. This individual will work closely with our managers and the other members of our HR Team to accurately and efficiently process the Company’s payroll and administer benefits plans. This position will report to the HR Manager.
Experience using UltiPro (Ultimate Software) is highly desired.

Responsibilities may include, but are not limited to:
  • Payroll processing- Responsible for accurate and timely processing of multi-state, bi-weekly payroll for the Company. Includes processing of wage garnishments and quarter/year-end tasks. Payroll processing is completed using UltiPro (Ultimate Software).
  • Timekeeping- Management of PTO programs including timekeeping duties and processing time-off requests. Provides support for our timekeeping functions in our distribution center locations.
  • Benefits administration- Provides benefits education, facilitates open enrollment/life event changes and reconcile benefit bills. Answers employee questions and works with our brokers and carriers to resolve benefits-related issues.
  • Business Intelligence and Reporting- Builds and runs reports needed to comply with legal requirements such as PPACA, EEOC, W-2s and audit preparations. Also provides reporting for internal customers for budgeting, planning, tracking & analysis purposes.
  • Employee record maintenance- Onboards new employees into our HRIS system. Maintains employee records and personnel files. Appropriately manages confidential information and adheres to all documentation and records retention requirements.
  • HRIS System maintenance- Develops and maintains a strong knowledge of our UltiPro system and performs duties related to security maintenance, user access, setup of/modifications to earnings and deduction codes, life events, business rules and processes.
  • General HR Support- Provides assistance with leaves of absence, workers’ compensation claims, recruiting, and other projects as needed.
  • 3- 5 years of payroll processing experience. Multi-State payroll experience required.
  • Strong HRIS user experience. UltiPro (Ultimate Software) highly desired.
  • PHR preferred
  • Demonstrated experience administering a variety of Company benefit plans (medical, dental, vision, flexible spending, voluntary benefits, COBRA, retirement plans).
  • Strong knowledge of wage and hour laws and payroll tax requirements. Strong knowledge of standard HR concepts and practices.
  • Meticulous attention to detail. Strong organizational skills and the ability to strictly adhere to deadlines.
  • Strong communication skills, written and verbal, and a customer service orientation.
  • A high level of discretion and the ability to appropriately manage confidential information.
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