Docket & File Clerk (Needed ASAP)

Location: Los Angeles, CA, United States
Date Posted: 12-05-2018
Mid-sized, fast-paced law firm seeking a motivated, organized and reliable individual for full-time docket & file clerk position. The ideal candidate will be able to docket and schedule events, perform data entry, work electronically to process legal documents and court notices as well as other clerical duties assigned. Position is located in DTLA area.

Knowledge, Abilities and Skills
  • Some knowledge of court procedures and policies, legal documents, codes and legal factors pertaining to the court.
  • Knowledge of CA State, NV State and Federal Court Rules, not required but a background in CO, NY, IL State Court Rules would be beneficial
  • Knowledge of Civil Procedures
  • Knowledge of Prolaw Calendaring system
  • Some knowledge of the organization, operations, functions and scope of authority of the court or activity to which assigned.
  • Some knowledge of modern office practices and procedures.
  • Some knowledge of basic mathematical concepts.
  • Ability to understand and follow oral and written instructions.
  • Ability to learn the operation of the naming convention.
  • Ability to effectively communicate orally and in writing.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to perform accurate mathematical calculations.
  • Skill in the operation of a personal computer and other standard office equipment.
  • Experience working with Microsoft Office Suite, specifically Excel
Essential Functions
  • Receives court papers, complaints, documents; stamps received filings and documents; determines general case category and makes case docket entries; enters case intake information on physical file, index cards or log book; prepares case file folders and labels; prepares fee and cost expense forms; assists paralegals with administrative tasks; prepares calendars cases and trials.
  • Files case files and related documents and checks same for completeness and appropriate information.
  • Assists Legal Reception with processing of mail, naming and saving of electronic files
  • Takes or causes required action to be taken to obtain signatures on documents; tracks missing documents; pulls calendared cases and enters case information into case file.
  • Records and logs case identification data, receipt of documents and disposition information on court records either manually or by computer data entry; makes entries in case logs; assembles documents in chronological order for case records; files cards, documents, and records.
  • Answers incoming phone calls; routes callers to appropriate personnel; takes messages.
  • Performs limited and routine counter work; responds to routine informational requests; refers complex or sensitive inquiries to the supervisor or appropriate individual.
  • Types or generates from the computer, labels, case cards, notices, summons, trial calendars and distributes same; sends out notices to various staff members and attorneys.
  • Fills in for Legal Receptionist as necessary.
  • Other duties as assigned or required.

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