Accounting/HR Clerk

Location: Pasadena, CA
Date Posted: 05-22-2017
We are an over 35 year old Consulting and Staffing company, we are looking for a bookkeeper and HR Clerk to support our business. Must be able to calculate figures and amounts for all bookkeeping, payroll, billing and budget management. Must be organized and have good attention to details.
Software Knowledge: QuickBooks, Microsoft Office, and ADP. Proficient in PC. One Note knowledge a huge plus.
Job Responsibilities
Manage Accounts Payable/ Receivables:
  • Verify accuracy and approval of invoices and process payments based on due dates.
  • File vendor, contractor, and employee payables in the appropriate folders.
  • Process employee reimbursements, as applicable.
  • Process credit card payments.
  • Enter day to day business transactions to Quickbooks
  • Check and verify source documents such as invoices, receipts, computer printouts and file according to client
  • Allocate and post financial transaction details to Quickbooks
  • Reconcile and balance all accounts
  • Draw up financial statements
  • Collate and analyze account data and generate financial reports
  • Prepare checks for payments and bill pay
  • Organized and up to date accounts receivables report ensuring all balances are paid by sending clients email reminders of balance due.
  • Keep all records and files organized in file room.
Manage Credit Cards and Deposits:
  • Process credit card payments from clients, record check details and deposits with the bank.
Manage Payroll and Human Resources:
  • Process new hire paperwork and employee setup in ADP.
  • Utilize ADP to process payroll on a weekly basis.
  • Review time sheets for accuracy with manager on all staff
  • Collect and process new hire documents including tax and health insurance documents.
  • Track PTO hours to ensure consistent accuracy.
  • Maintain knowledge of legal requirements and government reporting requirements affecting HR functions.
  • Ensure policies, procedures, and reporting are in compliance.
  • Serve as a liaison between management and employees by handling questions, interpreting and administering policies.
  • Utilize ADP for all assistance of forms and questions.
Required Skills
  • Knowledge of bookkeeping practices accepted accounting principles and procedures
  • Knowledge of relevant legislation and regulatory requirements
  • Strong organization and problem-solving skills.
  • Strong verbal and written communication skills.
  • Ability to follow work instructions and procedures.
  • Ability to work independently and as a team.
  • Excellent and proactive communication is a must.
  • Self-motivated with a strong attention to detail and organized.
  • Ability to work to meet deadlines.
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